Home › Guides › ChatGPT Prompts for Restaurant Owners: 15 Copy-Paste Prompts
15 tested ChatGPT prompts for restaurant owners: review replies, vendor orders, food cost, schedules, social posts, catering quotes, and staff training.
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Most owners try ChatGPT once, type something like "write a Facebook post for my restaurant," get a generic paragraph full of exclamation points, and decide it isn't worth the time. The tool isn't the problem. The prompt is. ChatGPT, Gemini, Claude, and Copilot all do much better work when you give them three things: a role (who they are working for), your real details (menu, prices, tone, numbers), and a clear output (what you want back, and how long).
The prompts below follow that pattern. Paste one in, fill in the brackets, and save the chat or project so you don't have to explain your restaurant again next week. Every prompt ends with the same rule we use on every OwnerBots playbook: the AI drafts, and you approve before anything is sent, posted, ordered, or paid.
You are my restaurant's review reply assistant. My tone is warm, short, and specific, never defensive. Here are 5 replies I've written that I like: [paste]. Draft a reply to each review below. For 1–3 star reviews, apologize once, mention one specific fix, and invite them to contact me at [email]. Do not offer discounts unless I say so. [paste reviews]
Here are this week's reviews. Group the comments into themes (food, speed, service, cleanliness, price). For each theme give a count, one quote, and one fix I could make this week. Keep it to one page.
Write 12 short questions and answers for my restaurant website FAQ using these facts only: [hours, address, parking, reservations, allergy policy, catering, gift cards]. If a fact is missing, write [ASK OWNER] instead of guessing.
Here is my par sheet and today's counts: [paste]. For each item, order = par minus count, rounded up to the vendor's case size. Return a table by vendor with item, count, par, and order quantity. Flag anything with a count of zero.
Compare these two invoices from [vendor]: [last month] and [this week]. List every item whose unit price rose more than 5%, with the old price, new price, and percent change. Sort by biggest dollar impact.
Here is a recipe with quantities and my invoice prices: [paste]. Calculate the cost per plate. Then give the menu price at 28%, 30%, and 33% food cost, rounded to prices ending in .49 or .99.
Want to check the math yourself? Use our free food cost % calculator and menu price calculator.
Here is last week's POS sales summary and labor report: [paste]. Compare to the week before. Give me 5 bullets: sales up or down by day, labor % by day, comps and voids over $50, and the one thing I should look at first.
Here is next week's schedule and forecast sales by day: [paste]. My target labor is [30]%. Flag any day or shift over target and suggest which shift to trim. Don't change anyone's availability.
Write 5 Instagram and Facebook captions for this week. Specials: [list]. Events: [list]. Tone: friendly, local, no hashtag spam (3 max). For each post, suggest a photo I can take on my phone.
Write a short weekly email to my regulars. Include this week's specials [list] and one event [event]. Give me 3 subject line options under 45 characters. Keep it under 150 words.
Write a 100-word Google Business Profile post about [special or holiday hours] with a clear call to action. No emojis, no all caps.
Here is a catering inquiry: [paste]. Here is my catering menu and prices: [paste]. Draft a reply email with 2 package options, a total for each, the deposit amount ([25]%), and the deadline to confirm.
Write a job post for a [line cook] at a [breakfast and lunch] restaurant. Pay: [range]. Hours: [days]. Must-haves: [list]. Make it honest and short, and end with 3 screening questions.
Turn this SOP into a 10-question multiple-choice quiz for new servers, with the answer key at the bottom: [paste SOP].
Turn these closing notes into a brief for tomorrow's opener with sections for 86'd items, equipment issues, staffing, and VIP reservations. Keep it to 8 bullets: [paste notes].
When a draft comes back wrong, don't start over. Tell the AI what was wrong ("too long," "we don't say folks," "never mention price on Google"). Then ask it to update its own instructions so the fix sticks. After two or three weeks your prompts will sound like you, and most owners spend five to fifteen minutes a day approving drafts instead of an hour writing from scratch.
5 copy-paste AI bots for reviews, ordering, Monday numbers, social posts, and catering quotes.
Start with review replies, vendor order drafts, Monday sales summaries, weekly social posts, and catering quotes. They save the most time and are easy to check.
ChatGPT has a free tier that handles all of these prompts. Paid plans add projects, memory, and better file uploads.
Not on its own, and it shouldn't. Use it to draft, then you approve and send or post yourself.